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guidelines for artists

Here at Art*o*mat®, submissions from artists are welcome at any time. Since our project is ongoing, we are always interested in new work. We at Artists In Cellophane (A.I.C.) fully respect the rights of artistic freedom and enjoy working with artists of all levels. However, we are strict in adherence to our guidelines as any deviation from the specifications below will cause vending difficulty, logistical problems and incidental expense. Our selections are made based on effort, craftsmanship and originality. However, a key factor in our review process is how the final piece will be viewed in the hands of our buyers.

Once accepted, where your artwork is placed and in what machine is based on the needs of our venues.

Here's how you get started:

1. Think of what you would like to produce for the project. Try to avoid any mass production process that could lessen the quality of your work. The vending process is only the beginning of your Art*o*Mat® art. Once out of the machine, your Art*o*Mat® work is a reflection of you and your art. Many pieces have been carried around the globe. So, think of approaches that do not convey "a Sunday afternoon at the copy shop".
   
   
2. All submissions require a single vend-ready, non-returnable prototype of your art. Please do not send a prototype that is not fully rendered to the specifications below. All prototypes are inspected for suitability in the project. After inspection, they are included into the AIC permanent archives.
   
   
3. The final size should be 2 1/8" x 3 1/4" x 7/8" (54mm x 82mm x 21mm). Most 2/D artists (painters, printmakers, etc) produce their pieces on wood blocks, while most 3/D artists (sculptors, jewelers, etc.) place their work in our boxes. Watercolor paper or illustration board can easily increase the thickness of standard plywood to 7/8". If you use boxes, you must fill the package so it will be rigid and add some weight.
   
   
4. Once you are ready to begin, please download our Submission Form. If you would prefer to receive samples of our official boxes and blocks, please send a USPS Priority Mail stamp and a clearly written return label to the address below. Specify in your letter that you are requesting samples.
   
   
5. Your name and contact info is required to be clearly displayed on each piece. The most successful Art-o-mat works include support material about the artist. Think of ways to present yourself in the event someone wants to learn about your other artistic ventures. The goal of this project is to create valid, professional relationships between the artist and the patron. Keep in mind that in many cases, the Art-o-mat can be someone's first art purchase. Artists who specifically ask "who bought me" often hear feedback and find out where their work ends up.
   
   
6. Make sure your pieces of art contain NO MAGNETS, BALLOONS, GLITTER, CONFETTI OR ITEMS PROCESSED WITH PEANUTS. No exceptions. Please use common sense and do not create work with materials that are potentially hazardous. If applicable, please label on the outside of your piece that it is rated "R" or "Small Parts-Not for Children".
   
   
7. If you use our boxes, please assemble with white glue (not double stick tape as it will release). The final piece should feel solid enough so it will not easily crush. Packing material also adds weight, which helps the vending process. Our boxes are light and need added structure or packing material inside.
   
   
8. Wrap .003 ml acetate around each piece. Use clear "very sticky" tape to affix acetate and make sure the acetate is taut. Please do not use frosted tape or low tack labels that will release. This is important, as it will cause vending problems and incidental expense. All art must be wrapped in acetate.
   
   
9. Make a 2 X 2" square placard to identify your column in the machine. This should be simple and clear. A brief description of your work and your name is a good place to start. Upon request, A.I.C. personnel can create placards if you are unable (or shy).
   
   
10. Print out and sign the official Submission Form (pdf) and include it with your shipment. Submission of art is confirmation that you agree to the terms and conditions stated on this site. Send your prototype to us at:
    
    Artists in Cellophane
    5000 Rushland Drive
    Winston-Salem NC 27104
    
    

LEGAL STUFF: By submitting artwork to us, you represent and warrant to A.I.C. that the artwork you provide to A.I.C. complies with all of the foregoing guidelines, which guidelines may be changed by A.I.C. from time to time. You further represent and warrant that such artwork is of merchantable quality, free from all defects, and suitable for resale to the public via A.I.C.’s Art*o*mat machines. You agree to defend, indemnify, and hold harmless A.I.C. and its successors, assigns, owners, proprietors, directors, employees, volunteers, representatives, Art*o*mat machine hosts and subhosts, agents, and affiliates from and against any and all past, present, and future claims, liabilities, losses, costs, damages, and expenses (including without limitation reasonable attorneys’ fees and court costs) arising out: (a) the inaccuracy of the foregoing representation or breach of the foregoing warranty; or (b) the design, production, distribution, sale, or use of the artwork provided by you to A.I.C.

WHAT COMES NEXT: If your prototype is accepted, you will be notified by A.I.C. to begin production. There is a minimum requirement of 50 finished pieces. All work must be delivered to A.I.C. ready to vend and in no need of repair. All shipments of art not to specification will be sent back with an invoice for return shipping. The city and machine where your artwork will be placed is based upon the needs of our venues and is entirely up to A.I.C. and our Hosts. Depending on your work, the needs of our hosts and the time of year, it can sometimes take months to get your work placed in a machine. So, it may take time to see results.

Most vend prices are fixed at $5.00. Artists will receive $2.50 per sale, on consignment (we generally send out artist payments on a quarterly basis). The remaining percentage is split between project support, the host venue and/or donations to charity. Artists are solely responsible for content of artworks and listing of profits on taxes. We suggest that all artists should consider obtaining a "Certificate of Liability" insurance policy.

IF YOU NEED MATERIALS, WE HAVE THEM!: Wood blocks are highly recommended for 2-D work. Most 3-D artists use boxes.

Note: A street address is required for ALL shipments.

BOX ASSEMBLY TEMPLATE



Official Box Assembly and Template (PDF)

If you have any questions about submitting art, please contact us @ clark@artomat.org.

A.I.C. fully understands the energy necessary to produce work for this project. We are very grateful for your participation and will represent each Art-o-mat artist to the best of our abilities.

(guidelines effective as of 1/06/06)